MCA Annual Filing Service

Every Private Limited Company must file the following with the MCA every financial year:

• Form AOC-4, Financial Statements (Balance Sheet, P&L, Notes to Accounts). Due within 30 days of AGM
• Form MGT-7 or MGT-7A, Annual Return. Due within 60 days of AGM
• ADT-1, Auditor appointment intimation. Filed within 15 days of AGM
• DIR-3 KYC, Director KYC update. Due every year by 30th September

DPT-3, Return of deposits or exempted amounts. Due by 30th June every year

The MCA charges additional fees for every day of delay beyond the due date. For most forms, the late fee is Rs. 100 per day per form, with no upper cap. This means a company that delay filing AOC-4 and MGT-7 by even 6 months is looking at penalties of Rs. 18,000 per form, that is Rs. 36,000 for just two forms. Beyond financial penalties, persistent non-compliance can lead to the company being marked as defaulting, directors being disqualified and in extreme cases the company being struck off the MCA register.

Yes. LLPs have their own set of annual filings with the MCA:

• Form 11, Annual Return of LLP. Due by 30th May every year
• Form 8, Statement of Accounts and Solvency. Due by 30th October every year

Income Tax Return, due by 31st July for LLPs not requiring audit, 31st October for those requiring audit

If a company has missed filings for 2 or more years, it will have accumulated significant late fees and the directors may face disqualification under Section 164(2) of the Companies Act. There is a specific government scheme called CFSS, Companies Fresh Start Scheme, announced periodically that allows defaulting companies to file pending returns by paying a one-time fee without additional penalty. Outside of such schemes, the only option is to file all pending returns with the applicable late fees. We helps companies in clearing such backlogs and bringing them back to a fully compliant status.

DIR-3 KYC is an annual compliance requirement where every person who holds a Director Identification Number, whether or not they are currently an active director, must verify their KYC details with the MCA by 30th September each year. If this is not filed, the DIN gets deactivated and the director cannot sign any company filings until the KYC is updated. The fee for late KYC filing is Rs. 5,000, which is a flat charge regardless of how late it is filed.

Yes, absolutely. Even a dormant company or a company with zero transactions in a financial year is required to file its annual returns and financial statements with the ROC. There is no exemption for inactivity. The only way to avoid this obligation is to formally apply for dormant company status under Section 455 of the Companies Act or to wind up the company through proper legal process. Simply stopping operations without filing is one of the most common and costly mistakes company owners makes.

These are two completely separate compliances governed by different laws. ROC filings, AOC-4, MGT-7 and others, are filed with the Registrar of Companies under the Ministry of Corporate Affairs and relates to company law compliance. Income tax filing is done with the Income Tax Department under the Income Tax Act and deals with the company's tax liability. A company needs to do both every year. Missing either one has its own separate consequences, ROC penalties on one side and income tax interest and penalties on the other.